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EB participants (participants include sponsors, exhibitors, staff, attendees, venue employees and employees from other support suppliers) are expected to help us ensure a safe and positive conference experience for everyone and to abide by the Code of Conduct and all EB policies while attending EB

Code of Conduct and Anti-Harassment Policy

Experimental Biology (EB) is committed to providing a friendly, safe, and welcoming environment for all event participants. It is EB’s policy that all forms of discrimination and harassment, sexual or otherwise, are prohibited in any EB events or activities.

EB participants (participants include sponsors, exhibitors, staff, attendees, venue employees and employees from other support suppliers) are expected to help us ensure a safe and positive conference experience for everyone and to abide by this Code of Conduct while attending EB.

Unacceptable Behaviors

Unacceptable Behaviors Include:

If You Witness or Experience Conduct That Violates the Code

If you experience or witness discrimination or harassment, you are encouraged to immediately inform the alleged violator that their comments or behavior are unwelcome. Individuals may be unaware that their conduct is offensive and are often willing to correct their behavior if so informed.

However, please note that you are not required to directly address or confront a person you believe is discriminating against or harassing you or another person. If you do not feel comfortable addressing the alleged violator, or if the alleged violator continues the behavior after being advised that such conduct is unwelcome, you should report the incident.

Reporting Harassment

If you wish to report discrimination or harassment you have witnessed or experienced, you may do so by contacting the EB Management Office or the nearest participating Society office or email management@experimentalbiology.org.  You are also encouraged to write down as many relevant details as you can recall (e.g., names, dates, times, locations, behavior or statements made, etc.), which can be helpful in filling out a report later if needed.

EB will maintain your confidentiality except where doing so would compromise another person’s rights or EB’s ability to conduct a thorough investigation. In such cases, EB will limit disclosure only to that information necessary to ensure proper investigation and compliance with procedures.
No retaliation will be taken or tolerated against anyone who makes a good faith report of discrimination or harassment to EB. Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety, or a criminal act is expected to contact 911.  Those witnessing a potential criminal act should also take actions necessary to maintain their own personal safety.

Consequences of Unacceptable Behavior

Unacceptable behavior from any participant will not be tolerated. Anyone asked to stop unacceptable behavior is expected to comply immediately.
An investigation will be led by Experimental Biology, EB may seek other professional counsel as needed prior to reaching a decision and any follow-up actions. EB may consult with the alleged victim and/or the reporting individual prior to taking any action.

Ombudsman

Experimental Biology (EB) is committed to providing a friendly, safe, and welcoming environment for all event participants. It is EB’s policy that all forms of discrimination and harassment, sexual or otherwise, are prohibited in any EB events or activities.

Experimental Biology is pleased to announce that it will provide Ombuds Services at EB 2020, April 4-7, San Diego. This action is taken to support the Conference Code of Conduct and Anti-harassment Policy.

The ombuds will serve as an independent, neutral, off-the-record, and confidential resource for conference attendees to discuss any concerns they may have concerning conference-related behaviors and activities.  The ombuds will be able to provide information confidentially and will provide a safe way for people to discuss their concerns in a confidential way to explore options for any further action.
 
In addition to serving as a resource to assist individuals attending the conference, the ombuds—without breaching the confidentiality of any communications by people using the services—will provide Experimental Biology management with feedback on the nature of issues raised at the conference and any insights or observations about systemic issues relating to the conference.

The Ombuds will be available during the event starting April 2.  For questions please contact management@experimentalbiology.org.