Code of Conduct and Anti-Harassment Policy
Experimental Biology (EB) is committed to providing a friendly, safe, and welcoming environment for all event participants. It is EB’s policy that all forms of discrimination and harassment, sexual or otherwise, are prohibited in any EB events or activities.
EB participants (participants include sponsors, exhibitors, staff, attendees, venue employees and employees from other support suppliers) are expected to help us ensure a safe and positive conference experience for everyone and to abide by this Code of Conduct while attending EB.
- Exercise consideration and respect in your speech and actions.
- Refrain from demeaning, discriminatory, or harassing behavior and speech.
- Be mindful of your surroundings and of your fellow participants.
Unacceptable Behaviors Include:
- Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant
- Harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, or other personal characteristics
- Inappropriate use of nudity and/or sexual images in public spaces (including presentation slides)
- Deliberate intimidation, micro-aggression, stalking, or following
- Harassing photography or photographing slides of oral presentations and posters without the express permission of the presenter/author
- Recording of scientific and other sessions without the express permission of the participants
- Sustained disruption of scientific sessions or other events
- Unwelcome and uninvited attention or contact
- Physical assault (including unwelcome touch or groping)
- Real or implied threat of physical, professional, or financial harm
- Retaliation against an individual for reporting discrimination or harassment
- Intentionally filing a false report of discrimination or harassment
- Signs of intoxication and/or influence of drugs
If You Witness or Experience Conduct That Violates the Code
If you experience or witness discrimination or harassment, you are encouraged to immediately inform the alleged violator that their comments or behavior are unwelcome. Individuals may be unaware that their conduct is offensive and are often willing to correct their behavior if so informed.
However, please note that you are not required to directly address or confront a person you believe is discriminating against or harassing you or another person. If you do not feel comfortable addressing the alleged violator, or if the alleged violator continues the behavior after being advised that such conduct is unwelcome, you should report the incident.
If you wish to report discrimination or harassment you have witnessed or experienced, you may do so by contacting the EB Management Office or the nearest participating Society office or email email@example.com
. You are also encouraged to write down as many relevant details as you can recall (e.g., names, dates, times, locations, behavior or statements made, etc.), which can be helpful in filling out a report later if needed.
EB will maintain your confidentiality except where doing so would compromise another person’s rights or EB’s ability to conduct a thorough investigation. In such cases, EB will limit disclosure only to that information necessary to ensure proper investigation and compliance with procedures.
No retaliation will be taken or tolerated against anyone who makes a good faith report of discrimination or harassment to EB.
- Any participant experiencing harassment should immediately report the incident to an EB staff person onsite at the event, EB Management Office or the nearest participating Society office or email firstname.lastname@example.org
- The EB will assist the complainant in contacting facility security personnel or local law enforcement to ensure they feel safe for the duration of the conference or event
- It is the responsibility of the complainant to work directly with EB Management, and/or facility security or law enforcement to initiate security or legal enforcement
- EB Management will follow-up with facility security or law enforcement to request a report that outlines their course of action. In such cases, EB will limit disclosure only to that information necessary to ensure proper investigation and compliance with procedures
- EB Management will follow up with complainant to inform them of any course of action taken Note: EB will limit disclosure only to that information necessary to ensure proper investigation and compliance with procedures
Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety, or a criminal act is expected to contact 911. Those witnessing a potential criminal act should also take actions necessary to maintain their own personal safety.
Consequences of Unacceptable Behavior
Unacceptable behavior from any participant will not be tolerated. Anyone asked to stop unacceptable behavior is expected to comply immediately.
An investigation will be led by Experimental Biology, EB may seek other professional counsel as needed prior to reaching a decision and any follow-up actions. EB may consult with the alleged victim and/or the reporting individual prior to taking any action.
- EB staff (or their designee) or security may take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund
- EB reserves the right to prohibit attendance at any future meeting
- Serious or repeated violations may result in more significant consequences such as termination of society membership, if applicable, and contacting the violator’s employer