Experimental Biology Cancellation FAQs
Published March 6, 2020
The Experimental Biology management team has many steps to take and much follow-up work in response to this unprecedented cancellation of our event. We ask for your patience as we work through the process to resolve any questions. Please check this website periodically for additional information.
Q1. Why is the meeting being canceled?
EB leadership has been closely monitoring the spread of COVID-19 (coronavirus disease). Based on the latest guidance from public health officials, the travel bans implemented by different institutions and the state of emergency declared in California on March 4, 2020, it became clear to us that canceling was the right course of action.
This action was further informed by concerns received from EB attendees, cancellations of similarly sized conferences in the U.S. and globally, and the increased volume of confirmed cases of coronavirus throughout the country. Furthermore, many institutions are enacting travel restrictions and quarantines, which would greatly impact people traveling to San Diego—as well as traveling home. In light of these factors, it is clear that it would be a risk to bring so many people together in California next month.
Q2. Will EB 2020 be rescheduled?
There are very few venues in the U.S. able to host an event as large as EB, which make it unlikely for EB to be rescheduled. The next meeting of Experimental Biology is scheduled for May 1-4, 2021, in Indianapolis, Indiana.
Q3. Will paid attendee and exhibitor badge registrations be refunded?
Everyone who has registered to attend EB 2020 will receive a full refund within the next 45 days (by April 19th). Once your registration cancellation is processed, you will receive confirmation via email. The email will contain instructions on printing your receipt in the Registration Resource Center.
You do not need to contact anyone at EB or your host society.
Q4. Will attendees, speakers and exhibitors be refunded for airline tickets or other transportation or hotel and housing expenses?
Attendees, speakers and exhibitors should remember to cancel any personal arrangements they’ve made, such as travel and housing reservations. However, if you booked through the official EB Housing company, OnPEAK, you DO NOT have to cancel your reservation; ON PEAK will notify you of your cancellation. Please note that your credit card has not been charged in advance.
Q5. Will any sessions be made available virtually?
At this time, there are no plans to make sessions and panels available virtually. EB and host societies are prioritizing the health and safety of attendees, speakers and exhibitors, followed by their investment of time, money and effort to attend EB. We will continue reviewing next steps while maintaining a clear focus on these priorities and we will keep the community informed of any updates.
Q6. Will my abstract still be published?
Despite the cancellation of the meeting, we are pleased to tell you that we will publish abstracts in the April 2020 issue of The FASEB Journal
as originally planned.
Q7. I was selected for a Travel or Merit Award by one of the host societies. Will I still receive it?
Each host society has different policies so please contact them
to discuss your options.
Q8. Can I apply my registration fee to Experimental Biology 2021?
No, attendees’ registration fees cannot be applied to future meetings.