2020 Abstracts Submission Requirements Scientific Outreach Activity

Do you run a science outreach program at your university? Looking for ideas on how to better communicate your science to the public?  Seeking collaborators for your STEM-themed event?  Or have you heard the word “outreach” and been unsure what it means?

If you answered “yes” to any of these questions, join us during the EB Welcome Reception fetauring the science outreach activity poster session.  This event will feature a diverse range of science communication and outreach programs from all five EB-host societies and the local San Diego community.

This event provides a platform to share your outreach or communication programs public engagement activities, access to other groups who have launched similar programs and time to identify and network with potential collaborators and resources.

Your outreach poster should describe:

  • The details of your outreach program, including your target audience, activities, and volunteers.
  • The feedback you’ve received from your efforts so far.
  • How your outreach program has grown over time and will continue to grow in the future.

Deadline

The scientific outreach activity abstract deadline is Thursday, Jan. 30, 2020, at 11:59 PM PST. No submission fee is required. The science outreach activity posters will not be published as part of the meeting abstracts in The FASEB Journal. Questions may be directed to info@experimentalbiology.org

Please review the following information before submitting an abstract.

Abstract Instructions

Scientific outreach activity abstract submission will open early December.

After creating your login, you'll be asked to Select the Abstract Submission Type, as follows:

* EB Science Outreach Activity Poster is one that features a STEM-themed public engagement activity or program. These are non-scientific abstracts devoted to outreach activities. Education and/or professional development-related abstracts are regular abstracts and must be submitted to a topic category. Outreach activity abstracts will not be published in the EB abstract volume of The FASEB Journal. Abstracts of unrelated subject matter that are submitted as an EB outreach activity poster will be rejected. Programming decisions are final. Direct related questions to an individual society prior to submission.

All abstracts must be submitted electronically. Review these instructions carefully before submitting.
  1. For research using human subjects, EB endorses the protections embodied in the Basic Principles of the Declaration of Helsinki and their expansion in the regulations governing research supported by the U.S. Government (45 CFR Part 46; 56 FR 28003). EB does not endorse and will not publish results of research not conducted in accordance with these principles. Investigations involving animals reported in abstracts must have been conducted in accordance with the FASEB Statement of Principles for the use of Animals in Research and Education.
  2. Authors are not permitted to submit an abstract on previously published work. Exception: if additional data/research is added to a previously published abstract, the abstract may be accepted.
  3. While submissions are rarely not programmed, each society reserves the right, at its sole discretion, to decline abstracts regarded as inappropriate.
  4. The most recent versions of these web browsers must be used – Safari, IE, Firefox, or Chrome.
  5. Before you start:
    • Read these instructions first; you may want to print them for reference as you submit.
    • Prepare your abstract in a Microsoft Word or plain text document.
    • Have the names and institutions of all co-authors.
    • If you are not a host or guest society member, know your sponsor’s full name, society affiliation, and e-mail address. The sponsor will be notified of the submission.
  6. Ready to Start – Login and Author Information
    • To begin the process, an account must be created. From the submission page, click “New to this Site?” To return later and make changes, to complete an unfinished abstract submission, or to revise a submission, login under “returning user” with the login information you created.
    • Enter the account holder information. Complete all required fields. PLEASE NOTE: the account holder does NOT need to be first/presenting author.
  7. You may be first author of multiple volunteered scientific papers provided that each submission represents distinct research. Sponsoring or co-authoring of additional abstracts is permitted (see item #9).
  8. Only the first author may present the paper, unless prior approval is received from the Executive Officer/Director of the society to which the abstract is submitted. The first author must find a replacement speaker if multiple abstracts are programmed at the same time.
  9. Each abstract must be sponsored by a member of a host society or an official guest society. The abstract sponsor attests that all authors adhere to the submission rules and guidelines and to the merit of the abstract submission and presentation. Sponsors of submitted abstracts assure that all listed abstract authors played a significant role in the reported research. Sponsorship eligibility varies by society. See the grid to determine sponsor eligibility.
  10. Each abstract should contain:
    • a sentence stating the study objective (unless given in the title);
    • a brief statement of methods, if pertinent;
    • a summary of the results; and
    • a statement of the conclusions. Stating "the results will be discussed" is not sufficient.
  11. Abstract Title and Body:
    • Enter the title of your abstract in title case (i.e., capitalize the first letter of each word, except prepositions). Do not place a period following the abstract title.
    • Title case trade names.
    •  Use standard abbreviations for units of measure.
    • Spell out other abbreviations at first mention, followed by the abbreviation in parentheses for subsequent uses. Exceptions: DNA, RNA, etc.
    • Include the source of research support in the separate textbox on the submission form.
    • Cut and paste the body of your abstract from a Word or plain text document into the Abstract Body area of the form. Be sure to save your abstract. You will have an opportunity to proofread the complete abstract before submitting the final version. The abstract title, authors, affiliations and abstract body must not exceed 3000 characters (excluding spaces) and must contain at least 100 characters. If character guidelines are not followed, you will not be allowed to proceed.
    • DO NOT enter the title or authors again in the abstract body. The title, author and co-authors will automatically be included in the final abstract.
    • If your abstract contains tables, graphics or figures, upload them on the “Supporting Files” page. All Figures and/or tables will be placed at the end of the abstract text.
    • You will be asked to acknowledge that you have proofread the abstract before final submission. This final version will appear online in The FASEB Journal. Any changes to the abstract after submission must be approved by authors and the sponsor. Review the Abstract Revision Policy for details and fees.
  12. Your selected topic category determines which society receives and programs your abstract. It is crucial to review the society topic categories before submitting your abstract. Topics are listed by society and searchable on the “Submission Detail” submission form page. Topic Categories are also available here.
    • Your abstract will be received and programmed by the society (discipline) that lists your topic choice, not the society that the abstract sponsor is a member of.
    • Each society uses a different programming method; your abstract may go to a program committee or a session chair.
    • Knowing the society that is programming your abstract makes follow-up easier; please keep a record for your files.
  13. Indicate your preference for oral or poster presentation
    • While the programming society makes final decisions about oral and poster presentations, indicating your preference on the submission form is key.
    • For all societies, abstracts not selected for oral presentation will be programmed as posters. For APS, ASBMB, and ASPET, abstracts selected for oral presentation must also be presented as posters.
    • Submitting to a minisymposium or featured topic is not an automatic request for oral presentation; you may request a poster presentation for minisymposium or featured topic.
    • AAA platform sessions are oral presentations.
  14. Incomplete submissions will not be programmed
  15. After submission, you will receive an abstract receipt confirmation email and a payment receipt email that contains your abstract number. Use this abstract number and the first author’s last name in all future correspondence about your abstract. The same information is required for revisions or withdrawals.
  16. Awards – Society awards information and links are located on the Awards page. Each society has its own process, criteria, deadlines and procedures for awards submissions. Contact the society for more information or visit their website (see item # 21) for details.  
  17. Revisions (fees apply): DO NOT submit the abstract more than once. Revision requests must be made via the abstract submission site. Log in with your submission credentials and select “Change Request” under the Action column. Your co-authors and sponsor will be notified and must approve the revision. Changes in authorship require the physical signature of authors and abstract sponsors and programming society approval. Please see the abstract revision and withdrawal policy and contact the society with abstract revision questions. DO NOT submit revisions under “Create New Abstract” or you will be charged a new abstract fee.
  18. Withdrawals (fees may apply): Withdrawal requests must be made via the abstract submission site. Log in with your submission credentials and select “Withdraw” under the Action column. Your co-authors and sponsor will be notified and must approve the withdrawal. Your topic category determines which society is responsible for your abstract. Please see the abstract revision and withdrawal policy and contact the society with abstract withdrawal questions.
  19. Payment: The abstract processing fee does not include registration or housing.
  20. Direct technical questions regarding electronic submission to Mira Digital Publishing Support Staff or by calling 866-341-9589 (8 a.m.–5 p.m. CT, Monday–Friday). You must have your abstract number when contacting customer support.
  21. Contact Information – Direct questions regarding submission rules, sponsorship, withdrawal and topic categories to the society corresponding to your abstract submission.  

Abstract Confirmation/Receipt

After submitting your abstract, you will receive an immediate on-screen receipt confirmation. Please print this information and keep it for your records; you will need it when returning to the submission site. If you do not receive an on-screen receipt confirmation, your abstract was not successfully submitted and will not be reviewed or programmed.
 

 

Host Societies

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