2020 Abstracts Presentation Information

Please review the new EB photography policy for both oral and poster presentations and download the icons provided to indicate if photography or recording of your talk or poster is permitted.

Oral Presentation Information

  • All speakers should check their presentations in the Speaker Ready Room at least 4 hours in advance of the session to verify content is presentable on the PC provided. It is imperative that you follow this request in order to eliminate schedule delays. Take all presentations to the room you will be presenting in and the AV Tech will assist you in loading it onto the PC Laptop provided. There is no central server system for the conference.
  • Session rooms will be equipped with the standard projection equipment provided which includes a DLP data projector, PC computer, 4x1 switcher, D’san Programmable timer, laser pointer, and technician.
  • Speakers need to arrive in the session room 30 MINUTES before their session begins to touch base with the in room AV technician. Bring your presentation on a readable USB flash drive.
  • When preparing your presentation please use standard fonts (e.g., Times, New Roman, Ariel, Helvetica, etc.). If you are using a font that is not standard it should be embedded into your PowerPoint presentation.
  • Create your presentation using 16:9 aspect ratio.
  • Include in the same folder as your presentation, any external files utilized, e.g. movie files. Copy the entire folder to the USB flash drive.
  • Test your presentation on a separate PC compatible computer to insure fonts are standard and components such as movies are included rather than merely linked in your presentation.
  • The operating system on the session room PCs provided will be Windows 10, and software will include: Microsoft Office 2016, Adobe Acrobat Reader 11, Quicktime, Windows Media Player, Flash Player, VLC Player. Mac presentations created in Keynote will NOT be supported.  Those individuals must bring their own laptop to be tied into the switcher so they can run it off their own machine.
  • We recommend that presenters bring a backup of their presentation on an alternative storage medium to cover the possibility of luggage loss, theft, and/or incompatibility.
  • Microphones in the session room are provided to ensure that everyone is able to clearly understand their presentation. Presenters should be mindful of people who may be hard of hearing and ALWAYS use supplied microphones.

Speaker Practice Rooms

You are encouraged to go to the Speaker Ready Room in advance of your presentation to verify that the presentation will function on the equipment provided. Please note there is no central server, the speaker ready room is for updating your presentation and to check compatibility to the in room equipment.  The exact location of the speaker practice in the convention center will be announced closer to the meeting dates. You will be responsible for bringing your presentation to your assigned meeting room.

Speaker Practice Room Hours:

Saturday, Apr. 4—Monday, April 6, 7 a.m.—5 p.m.
Tuesday, Apr. 7, 7 a.m. —4 p.m.

Internet (NOT PROVIDED)

  • Session rooms do not have Internet access. If your presentation requires an internet connection please check with your programming society for approval.

Laptops

You do not need to bring your own laptop to the meeting room. However, if you would prefer to use your own laptop for your presentation, please review the following:

  • If you are using your own laptop: Your laptop must have either a mini-display port or a mini-hdmi output to connect to the cabling provided that runs to the data projector in the session rooms. Some laptops have a special interface cable that attaches to the output of their laptop to hook to external switchers, monitors and data projectors. If your laptop requires a different type of adaptor other than the mini-display port or hdmi provided to connect to the Male DVI-D cabling that runs to each projector you will be required to bring your own as these adaptors will NOT BE PROVIDED. EB is not responsible for equipment left in the session rooms.
  • Mac presentations created in Keynote will NOT be supported.  Those individuals must bring their own laptop to be tied into the switcher so they can run it off their own machine.

Poster Presentation Information

Each poster board is marked with a unique board number. This unique number indicates the placement of the board within the Exhibit Halls.  The designation also corresponds to which Society your poster was submitted under for grouping of Society and topics.

Poster Policy

  • Presenters must mount their posters no later than 9 a.m. on their day of presentation.
  • Presenters are expected to be at their poster boards during the assigned session presentation time, as designated by each society.
  • Posters must remain on display all day from 9 a.m.–4 p.m.
  • Posters that do not remain on display all day during their assigned day may at the discretion of the programming society, be ineligible for awards.

Poster Presentation Instructions

Posters should be readable by viewers three feet away. Use large print and shade or color block letters when possible.  A minimum font size of 28 point and a maximum of 600 words are recommended. The message should be clear and understandable without oral explanation.

The poster-board surface area is 3'8" high and 7'6" wide. Prepare a 6" high headline strip that runs the full width of the poster. Include the title, authors, and affiliations on the strip in letters not less than 1" high. Post a large-typed copy of your abstract in the upper left-hand corner, including the program number (this is found in the Program and may be entered at the meeting).  Remember to leave space on the board for colleagues to leave notes and include an email address for viewers to contact you later.

General Guidelines

The following guidelines will help improve the effectiveness of your poster communication:
  • Initial sketch - Plan your poster early. Focus your attention on a few key points that follows the main headings in your abstract typically Purpose, Methods, Results, and Conclusion.
  • Rough layout - Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. A blackboard is a convenient place to work. Print the title and headlines. Draw rough graphs and tables.
  • Final layout - The artwork is now complete. The text and tables are typed. Now ask, is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is there spatial balance? Is the flow from Purpose, Methods, Results and Conclusion easy to follow?
  • Balance - The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text but keep it brief. The poster should be understandable without oral explanation.
  • Topography - Avoid abbreviations, acronyms, and jargon. Use a consistent font throughout. An 8.5" x 11" sheet of paper enlarged 50% makes the text readable from a distance of three to five feet.
  • Eye movement - The movement of the eye over the poster should be natural, down the columns or along the rows. Size attracts attention. Arrows, pointing hands, numbers, and letters can help clarify the sequence.
  • Simplicity - Resist the temptation to overload the poster.


Poster Printing 
 

Poster Pick-Up 
 

San Diego Convention Center, outside of the exhibit hall. Exact location will be published closer to the meeting dates and on your confirmation letter. 
 
Posters may be picked up during registration hours: 
 
Friday | 1-6 p.m. 
Saturday | 7 a.m.-8 p.m. 
Sunday-Tuesday | 7 a.m.-5 p.m. 


 

Publication of Abstracts 
 

All abstracts will be published in the EB2020 mobile app, tentatively on March 18, 2020. 

EB abstracts will be published online in The FASEB Journal Volume 34, Supplement 1, tentatively on March 22, 2020. Abstracts will appear as submitted including photographs. EB Abstracts are not indexed by PubMed. 

 

Host Societies

Experimental Biology is the annual meeting of five Host Societies. By becoming a member of one of the societies below before registering, you can save up to $200 off the price of regular registration. Click a Host Society logo below to join today and save:

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