Last-chance Abstracts Deadlines & Fees
The Last-chance Abstract submissions are now being accepted. The deadline is Jan. 30, 2020, 11:59 PM PST.
Each Last-chance Abstract submission carries a $100 processing fee. The abstract submission fee is NOT your registration fee or society membership fee.
Please review the information below before submitting an abstract.
Last-chance Topic Categories
Please click on each host society to view the topic categories available for Last-chance Abstracts
Using the Topic Categories
The topic that you select from the topic category list determines which society receives and programs your abstract. Therefore, it is important that you review the society topic categories above before submitting your abstract.
Help Us Program Your Last-chance Abstract Correctly
- Each society has its own list of topics. You may choose a topic from any society listing.
- Remember which society is programming your abstract. Your abstract will be received and programmed by the society that lists your topic choice.
- Each society uses a different programming method – your abstract may go to a program committee or to a session chair.
- Knowing which society is programming your abstract makes follow-up easier.
- All Last Chance Abstracts will be programmed into poster sessions. Last-chance Abstracts do not have the option for an oral presentation.
Important Procedural Information
Last-chance Abstract Instructions
After you create your login
, you'll be asked to select the Abstract Submission Type
, as follows:
A Last-chance Submission
refers to 1) any abstract submitted to one of the last-chance abstract topic categories listed here
and 2) all last-chance abstracts programmed during the EB meeting, whether the content is scientific or education and/or professional development-related. All abstracts and last-chance abstracts will be published as part of the EB abstract volume of The FASEB Journal
with the only exception being abstracts submitted as an EB Science Outreach Activity Poster*.
*EB Science Outreach Activity Poster
refers to one that features a STEM-themed public engagement activity or program. These are non-scientific abstracts specifically devoted to promoting outreach activities. Education and/or professional development-related abstracts are "regular" abstracts and must be submitted to a topic category from the list above. Outreach activity abstracts will not be published as part of the EB abstract volume of The FASEB Journal
. Abstracts of unrelated subject matter, submitted as an EB Outreach Activity Poster, will be rejected and not programmed. Programming decisions are final. Related questions should be directed to an individual society prior to submission.
All abstracts must be submitted electronically. Please review these Instructions carefully before submitting an abstract.
- With regard to research using human subjects, Experimental Biology endorses the protections embodied in the Basic Principles of the Declaration of Helsinki and their expansion in the regulations governing research supported by the U.S. Government (45 CFR Part 46; 56 FR 28003). Experimental Biology does not endorse and will not publish the results of research that was not conducted in accordance with these Principles. Investigations involving animals reported in abstracts must have been conducted in conformance with the FASEB Statement of Principles for the use of Animals in Research and Education.
- Authors are not permitted to submit an abstract on work that has previously been published. Exception: if additional data/research is added to a previously published abstract the abstract may be accepted.
- While it is rare for a submission not to be programmed, each society reserves the right, at its sole discretion, to decline any abstract viewed as inappropriate
- Software Required - Be sure to have most recent versions of the browser – Safari, IE, Firefox, Chrome.
- Before You Start:
- Read these instructions first. You may want to print them as a reference as you enter your abstract.
- Prepare your abstract in a Microsoft Word document or Plain Text.
- Have the names and institutions for all your co-authors.
- Have your credit card account number to pay the $100 nonrefundable submission fee. Your credit card will be charged immediately. The fee is nonrefundable and is not refunded for withdrawn submissions.
- If you are not a member of a host or guest society, know your sponsor’s full name, society affiliation, phone number and e-mail address. The sponsor will be notified of the submission. Check sponsorship eligibility here.
- Ready to Start - Login and Author Information
- To begin the process, an account MUST be created. From the submission page, click “New to this Site?” If you wish to return later to make changes, to complete an unfinished abstract submission or revise the submission, you should login under “returning user” with the login information you created.
- Enter the account holder information. Complete all required fields. PLEASE NOTE: the account holder does NOT have to be the first/presenting author.
- You may be first author of more than one volunteered scientific paper provided that each submission represents distinct research. Sponsoring or co-authoring of additional abstracts is permitted (see item #9).
- Only the first author may present the paper, unless prior approval has been received from the Executive Officer/Director of the society to which the abstract is submitted. The first author must find a replacement speaker if more than one of his/her abstracts is programmed at the same time.
- Each abstract must be sponsored by a member of a Host Society or an official Guest Society. The abstract sponsor attests to all author(s) adherence to the submission rules and guidelines and to the merit of the abstract submission and presentation. Sponsors of submitted abstracts assure that all authors listed on the abstract served a significant role in the research being reported. Sponsorship eligibility varies by society. Refer to the grid to determine sponsor eligibility.
- Each abstract should contain:
- a sentence stating the study objective (unless given in the title);
- a brief statement of methods, if pertinent;
- a summary of the results obtained;
- and a statement of the conclusions. It is not satisfactory to say "the results will be discussed."
- Abstract Title and Body:
- Enter the title of your abstract in Title Case (i.e. cap the first letter of each word, except prepositions). Do not put a period at the end of the abstract title.
- Capitalize initial letters of trade names.
- Use standard abbreviations for units of measure.
- Other abbreviations should be spelled out in full at first mention, followed by the abbreviation in parentheses. Exceptions: DNA, RNA, etc.
- Include the source of research support in the separate textbox provided on the submission form.
- Cut and paste the body of your abstract from a Word doc or text file into the Abstract Body area of the form. Be sure to save your abstract. You will be able to proofread your complete abstract before submitting it as final. The abstract title, authors, affiliations and body of the abstract should not exceed 3000 characters excluding spaces and must contain at least 100 characters. You will not be permitted to proceed if you do not meet the character guidelines.
- DO NOT enter the title or authors again in the body of the abstract. The title, author and co-authors will automatically be included in the final abstract.
- If your abstract contains tables, graphics or figures, upload them on the “Supporting Files” page. All figures and/or tables will be placed at the end of the abstract text.
- You will be asked to acknowledge that you have proofread the abstract before final submission. This is how the abstract will appear online in The FASEB Journal. Any changes to the abstract after it has been submitted must be approved by all authors and the sponsor. Please review the Abstract Revision Policy for details and fees.
- The topic that you select from the topic category list determines which society receives and programs your abstract. Therefore, it is important that you review the society topic categories before submitting your abstract. Topics are listed by Society and are searchable on the “Submission Detail” page of the submission form. Topic Categories are also available here.
- Your abstract will be received and programmed by the society (discipline) which lists your topic choice (not the society to which the abstract sponsor belongs).
- Each society uses a different programming method – your abstract may go to a program committee or to a session chair.
- Knowing which society is programming your abstract makes follow-up easier. Please keep a record of this for your files.
- Last-chance Abstracts will be scheduled during exhibit hall hours (9:00 a.m. – 4:00 p.m.) Sunday, April 5 through Tuesday, April 7.
- Incomplete submissions will not be programmed. All submitted abstracts will incur a $100 nonrefundable fee. This must be paid by credit card before you can complete the submission of your abstract. Upon completion, print a copy of the screen for your records. This is your confirmation of payment for your abstract submission and nonrefundable $100 fee. Your payment receipt is available to you when you login to your account. The site is secure. If you have questions regarding payment, send an e-mail to Paige Santos at firstname.lastname@example.org.
- After submitting your abstract, you will receive an abstract confirmation of receipt email and a payment receipt email with your abstract number. Please use this abstract number and the first author’s last name in all future correspondence about your abstract. The same information will be required to make revisions or withdrawals.
- Awards - Information on the society awards and links is located on the Awards page. Each society has their own unique process, criteria, deadlines and procedures for awards submissions. Contact the society for more information or visit their website listed below (item # 21) for more details.
- Revisions (fees apply) - DO NOT submit the abstract more than once. Revision requests must be made via the abstract submission site. Log in with your submission credentials and select “Change Request” under the Action column. Your co-authors and sponsor will be notified and must approve the revision. Changes in authorship require the physical signature of every author and abstract sponsor and approval of the programming society.
Your topic category determines which society is responsible for your abstract. Please contact the society if you have questions about abstract withdrawal (contact list is shown below).
DO NOT submit revisions under “Create New Abstract” or you will be charged for a new abstract.
- Withdrawals (fees apply) - Withdrawal requests must be made via the abstract submission site. Log in with your submission credentials and select “Withdraw” under the Action column. Your co-authors and sponsor will be notified and will be given the opportunity to accept or reject the withdrawal. The abstract submission fee of $100 is non-refundable. Your topic category determines which society is responsible for your abstract. Please see the abstract and withdrawal policy and contact the society if you have questions about abstract withdrawal.
- Payment - The abstract processing fee does not include registration or housing. Register and make your hotel reservations online.
- Support - Technical questions regarding electronic submission should be directed to Mira Smart Conference Technical Support at 1.866.341.9590 (8:00 a.m. –5:00 p.m. Central Time USA, Monday - Friday) or by email to Mira Technical Support. Be sure to have your abstract number ready.
- Contact Information - General questions regarding submission rules, sponsorship, withdrawal and topic categories should be directed to the Host Society to which you are submitting your abstract. Find the Host Society contact information.
Last-chance Abstract Confirmation/Receipt
After you submit your abstract, you will receive an immediate on-screen confirmation of receipt. Please print this information and keep it for your records. You will need this information when returning to the submission site. If you do not receive an on-screen confirmation of receipt, then your abstract was not successfully submitted and it will not be reviewed or programmed.