2019 About Special Event Planning

If you are a special event organizer interested in planning your own function at EB 2019, please complete the special event form to request your meeting space.

All special events will be scheduled at the Hyatt Regency Orlando and Rosen Centre based upon availability. Organizers will be informed of their room assignment between the end of January and the beginning of February. The following guidelines must be followed by all organizers wishing to hold a meeting:
  1. Organizers must ensure that the primary objective of the meeting (the exchange of scientific information) is preserved;
  2. Organizers must encourage the free flow of ideas and information on any subject of possible interest to our membership consistent with above;
  3. This does not apply to social events such as university receptions.


The Experimental Biology Management Office will assign space for Event Orders taking place at the Hyatt Regency Orlando or the Rosen Centre Hotel.  Requests for space will be assigned on a first-come, first-served basis.

Title of Event

The title will be listed in the program exactly as submitted. The use of the words “session”, “symposium”, and “workshop” are not permitted.


In order to be listed in the program, the deadline for special function submissions must be received by February 15, 2019

Signs and Notices

Sign displays must be approved by the sponsoring society or by Meeting Management. Sign easels will not be provided. The session chairperson will be requested not to announce ancillary functions unless the announcement has been approved by the Management Committee or by the society responsible for the session.

Distribution of Materials

The distribution of handbills, fliers, or other literature is prohibited.

Advertising of a Guest Society Meeting

Guest societies are not permitted to advertise their meeting without referencing the Experimental Biology Meeting. Guest societies must include in all of their printed materials and on their website (or any other website) that they are meeting in conjunction with Experimental Biology.


Host Societies

Experimental Biology is the annual meeting of five Host Societies. By becoming a member of one of the societies below before registering, you can save up to $200 off the price of regular registration. Click a Host Society logo below to join today and save:

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