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Code of Conduct and Anti-Harassment Policy

Code of Conduct and Anti-Harassment Policy

Experimental Biology (EB) is committed to providing a friendly, safe, and welcoming environment for all event participants. It is EB’s policy that all forms of discrimination and harassment, sexual or otherwise, are prohibited in any EB events or activities.

EB participants (participants include sponsors, exhibitors, staff, attendees, venue employees and employees from other support suppliers) are expected to help us ensure a safe and positive conference experience for everyone and to abide by this Code of Conduct while attending EB.

EB Participants must register for a Virtual Meeting and provide an email, text, phone or (for special needs) other contact where they can be reached during the Virtual Meeting. Registration constitutes consent to audio and visual recording (and use and alteration of the recording) by the EB at the meeting for non-commercial purposes aligned with EB’s mission. Failure to register, provide such contact, or be available via the contact provided is grounds for being disconnected from the Virtual Meeting without further notice or process.

Our aim in hosting a virtual EB event is to build a stronger community. Our goal is to create an environment where everyone feels welcome to participate, speak up, ask questions, and engage in conversation. We invite all those who participate to help us create a safe and positive experiences for everyone.

We are dedicated to providing a harassment-free, inclusive environment for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion (or lack thereof). We do not tolerate harassment of participants in any form. Sexual language and imagery is not appropriate during any aspect of this virtual event/conference, including talks, workshops, social media such as Twitter, or other online media.

Following a Code of Conduct allows EB to create the best experience possible for all attendees. Attendees are expected to:
  • Exercise consideration and respect in your speech and actions.
  • Refrain from demeaning, discriminatory, or harassing behavior and speech.
  • Be mindful of your surroundings and of your fellow participants.

Unacceptable Behaviors

During this virtual event or any of its related events no participant should engage in harassment in any form.
  • Do not disrupt the virtual meeting (e.g., “zoom-bombing”) or engage in harm or threats of harm of any kind.
  • Do not create/contribute to a safety threat or unsafe or exclusionary situation.
  • Do not make audio or visual recordings of the Virtual Meeting in any medium—and do not distribute audio or visual recordings of the Virtual Meeting (via social media or any other means).  Only EB or its representatives may do so.
  • Do not take or distribute pictures of or copy research posters/presentation materials unless explicit permission is granted.
Participants violating these rules may be expelled from without a refund at the discretion of EB. Participants asked to stop any harassing behavior are expected to comply immediately.

Unacceptable Behaviors Include:
  • Intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant
  • Harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, or other personal characteristics
  • Inappropriate use of nudity and/or sexual images (including presentations, slides or video chats)
  • Deliberate intimidation, micro-aggression, stalking, or following
  • Photographing slides of oral presentations and posters without the express permission of the presenter/author
  • Recording of scientific and other sessions without the express permission of the participants
  • Real or implied threat of physical, professional, or financial harm
  • Retaliation against an individual for reporting discrimination or harassment
  • Intentionally filing a false report of discrimination or harassment

If You Witness or Experience Conduct That Violates the Code

Please note that you are not required to directly address or confront a person you believe is discriminating against or harassing you or another person. If you do not feel comfortable addressing the alleged violator, or if the alleged violator continues the behavior after being advised that such conduct is unwelcome, you should report the incident.

Reporting Harassment

If you wish to report discrimination or harassment you have witnessed or experienced, you may do so by contacting your society or emailing EB Management at management@experimentalbiology.org.  You are also encouraged to write down as many relevant details as you can recall (e.g., names, dates, times, locations, behavior or statements made, etc.), which can be helpful in filling out a report later if needed.

EB will maintain your confidentiality except where doing so would compromise another person’s rights or EB’s ability to conduct a thorough investigation. In such cases, EB will limit disclosure only to that information necessary to ensure proper investigation and compliance with procedures.

No retaliation will be taken or tolerated against anyone who makes a good faith report of discrimination or harassment to EB.

What to Do if You Observe or Experience Conduct That Violates the Code of Conduct

  • Anyone who is the recipient of unacceptable behavior should feel free to speak up without any fear of retaliation.
  • Please contact the EB Meetings Department at info@experimentalbiology.org if you notice behavior that violates this Code of Conduct. All reports will be kept confidential to the extent possible while allowing for effective investigation and response.
  • EB will limit disclosure only to that information necessary to ensure proper investigation and compliance with procedures.
  • EB Management will follow up with complainant to inform them of any course of action taken. Note: EB will limit disclosure only to that information necessary to ensure proper investigation and compliance with procedures.
We value your participation with EB and want your experience to be professionally rewarding and personally enjoyable.

Consequences of Unacceptable Behavior

An investigation will be led by Experimental Biology, EB may seek other professional counsel as needed prior to reaching a decision and any follow-up actions. EB may consult with the alleged victim and/or the reporting individual prior to taking any action.
  • EB Management (or their designee) may take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund
  • EB reserves the right to prohibit attendance at any future meeting
  • Serious or repeated violations may result in more significant consequences such as termination of society membership, if applicable, and contacting the violator’s employer
Please also see the Scientific Integrity Policy.

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