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2017 Abstracts Withdrawal Policy
The following policy applies to all volunteered abstracts successfully submitted to the Experimental Biology Meeting:
  • Programmed work will be defended in person by the first/presenting author at the officially programmed date/time.
  • Presentation format and or date/time of presentation programming are not considered grounds for withdrawal.
Under rare circumstances, a request for abstract withdrawal may be required.  In such a case, the withdrawal request must be made using the online request form, accessed by logging into the EB abstract submission system.  Do NOT email the programming society directly.
  • A request for withdrawal will be communicated to all abstract authors and the abstract sponsor.   
  • It is recommended that prior to requesting a withdrawal, you notify all co-authors and sponsor that they will receive an email communication from Experimental Biology that requires a response from each author and sponsor.
  • Agreement or dispute of the withdrawal request, from any party, must be submitted within 7 days of the notification before a request will be considered/approved.
  • Abstracts withdrawn prior to publication cannot be presented nor will the abstract be published.
  • In the case of illness, family emergency, change of employment or inability to obtain a travel visa, it is appropriate to identify a co-author or colleague to present in your stead.  The alternate presenter must register to attend the Experimental Biology Meeting.

Experimental Biology Abstract Withdrawal Schedule and Fees:

From time of submission until December 9, 2016

  • No refund of the abstract submission fee.
  • No abstract withdrawal request fee will be applied when the abstract withdrawal requests are submitted by December 9, 2016.
  • All authors and sponsor are notified via email of the withdrawal request and reason provided by requesting author.
  • Each author/sponsor has seven (7) days to confirm or dispute abstract withdrawal request.
  • Only after all authors and sponsor agree to the withdrawal will the request be reviewed and/or approved by the programming society office.
  • Disputes and/or approvals will be communicated by the programming society office to the authors and sponsor.

From December 10, 2016 until March 1, 2017

  • No refund of the abstract submission fee.
  • $50 abstract withdrawal fee will be collected at the time of withdrawal request.
  • All authors and sponsor are notified via email of the withdrawal request and the reason provided by requesting author.
  • Each author/sponsor has seven (7) days to confirm or dispute abstract withdrawal request.
  • Only after all authors and sponsor agree to the withdrawal will the request be reviewed and/or approved by the programming society office.
  • Disputes and/or approvals will be communicated by the programming society office to the authors and sponsors.

After March 2, 2017

  • No refund of the abstract submission fee.
  • $500 corrigendum fee plus any additional publication set-up fees, or portion thereof, as established by Experimental Biology Management Group.
  • Abstract cannot be withdrawn but can be watermarked as a retraction in the online publication.
  • All authors and sponsor are notified via email of the retraction request and the reason provided by the requesting author.
  • Each author/sponsor has seven (7) days to confirm or dispute abstract withdrawal request.
  • Only after all authors and sponsor agree to the withdrawal will the request be reviewed and/or approved by the programming society office.
  • Disputes and/or approvals will be communicated by the programming society office to the authors and sponsors.