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2017 Abstracts Poster Presentation Information

Posters in the Exhibit Hall

Please note that recording (photographing, audio taping or videotaping) any presentation/session is PROHIBITED, except by an EB-authorized agent.

Each poster board is marked with a unique posterboard number. This unique number indicates the placement of the board within the Exhibit Halls.  The designation also corresponds to which Society your poster was submitted under for grouping of Society and topics.

Poster Policy

  • Presenters must mount their posters no later than 9:00 AM on their day of presentation.
  • The Exhibit Hall opens at 7:00 AM to mount posters.
  • Presenters are expected to be at their poster boards during the assigned session presentation time, as designated by each society.
  • Posters must remain on display all day from 9:00 AM – 4:00 PM (except on Wednesday.)
  • Posters that do not remain on display all day during their assigned day may at the discretion of the programming society, be ineligible for awards.
  • Recording (photographing, audio taping or videotaping) any presentation/session is PROHIBITED, except by an EB-authorized agent or by First Authors who want to photograph their poster presentation.


Poster Presentation Instructions

Posters should be readable by viewers three feet away. Use large print and shade or color block letters when possible.   A minimum font size of 28 point and a maximum of 600 words are recommended. The message should be clear and understandable without oral explanation.

The poster-board surface area is 3'8" high and 5'6" wide. Prepare a 6" high headline strip that runs the full width of the poster. Include the title, authors, and affiliations on the strip in letters not less than 1" high. Post a large-typed copy of your abstract in the upper left-hand corner, including the program number (this is found in the Program and may be entered at the meeting).  Remember to leave space on the board for colleagues to leave notes and include an email address for viewers to contact you later. 

General Guidelines

The following guidelines will help improve the effectiveness of your poster communication:

Initial Sketch

Plan your poster early. Focus your attention on a few key points that follows the main headings in your abstract typically Purpose, Methods, Results, and Conclusion.

Rough Layout

Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. A blackboard is a convenient place to work. Print the title and headlines. Draw rough graphs and tables.

Final Layout

The artwork is now complete. The text and tables are typed. Now ask, is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is there spatial balance? Is the flow from Purpose, Methods, Results and Conclusion easy to follow?


The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text, but keep it brief. The poster should be understandable without oral explanation.


Avoid abbreviations, acronyms, and jargon. Use a consistent font throughout. An 8.5" x 11" sheet of paper enlarged 50% makes the text readable from a distance of three to five feet.

Eye Movement

The movement of the eye over the poster should be natural, down the columns or along the rows. Size attracts attention. Arrows, pointing hands, numbers, and letters can help clarify the sequence.


Resist the temptation to overload the poster.