Experimental Biology - April 21-25, 2012 - San Diego Convention Center - San Diego, CA
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Important Deadlines:
February 23, 2012
Late Abstract Submission Deadline
February 23, 2012
Early Registration Discount Deadline
March 23, 2012
Hotel Reservations Deadline


 Sponsoring Societies:

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Sponsor Recognition:
Attendee Briefcases by:
Cenveo Publisher Services
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Thorlabs
Conference Pens by:
EMD Millipore

Experimental Biology > About EB > Meeting FAQ's

Meeting FAQ's

  

Browse through the Frequently Asked Questions (FAQs) to learn more about Experimental Biology 2012. If you have questions regarding your presentation or abstract confirmation, please contact the society that programmed your abstract.

 


General Information

Q
What societies are meeting with EB 2012?
A
The American Association of Anatomists (AAA); The American Physiological Society (APS); American Society for Biochemistry and Molecular Biology (ASBMB); American Society for Investigative Pathology (ASIP); American Society for Nutrition (ASN); and American Society for Pharmacology and Experimental Therapeutics (ASPET).
 
Q
Where will Experimental Biology 2012 be held and what is the address?
A
The meeting will be held in the San Diego Convention Center, 111 W. Harbor Drive, San Diego, California 92101.
 
Q
Whom do I contact for an invitation letter?
A
You must be registered for the Experimental Biology 2012 meeting to receive an invitation letter. As an international registrant you will be prompted for the invitation letter as you go through the online registration process. If you need to register by fax or mail and need an invitation letter, please email your request to: Leftwich@faseb.org. Include your complete name and mailing address.
 
Q
Do I have to be a member to attend?
A
No. However, the registration fees are reduced for members.
 
Q
How can I become a member of one of the sponsoring societies and receive discounted registration fees and other member benefits?
A
You must apply for membership with one or more of the sponsoring or guest societies. Please contact the society office directly as each society handles membership differently.
 
Q
How many CME credits is it possible to earn by attending Experimental Biology 2012 and how do I claim them?
A
You may earn CME credits at this year's annual meeting for ASIP sessions only. The final Program will include a listing of the ASIP CME sessions. Poster sessions are not eligible for CME credits. For your convenience, you may obtain a CME form to record the sessions you attend on-site in the Meeting Management Office located in the San Diego Convention Center. The online application will be available starting April 21, 2012. Please visit the ASIP website for additional Continuing Medical Education information.

http://www.asip.org/mtgs/eb12/cme.cfm
 
Q
Where will the poster sessions be held?
A
The poster sessions will be held in the San Diego Convention Center. Additional poster competitions will be held at the San Diego Marriott Marquis and Marina and Hilton Bayfront Hotel.
 
Q
How soon can I get into the Exhibit Hall to set-up my poster? When must I remove my poster?
 
A
Posters must be hung between 7:00AM and 8:30AM on the day of the presentation.  Posters should be removed at 5:00PM on the same day of the presentation.  Posters will be removed from the boards and discarded if authors do not remove their posters.  
Q
If I bring my children, are they permitted to attend educational and social events with me as well as visit the exhibits?
A
Yes. Parents or guardians may bring children under the age of 17 to educational and social events provided the children do not disrupt the event. Children must be accompanied by a parent or guardian in the exhibit hall. Under no circumstances are children under the age of 12 allowed in the exhibit hall during exhibitor set up and dismantle times.
 
Q
Whom should I contact to rent a meeting room or conduct a satellite/ancillary event during Experimental Biology 2012?
A
Visit the Experimental Biology website (www.experimentalbiology.org) and complete a request for a special function form located in the Society and Ancillary Special Functions link. The form will be available in late-September. You may also send an email to eb@faseb.org.
 
Q
Does the Meeting provide a service where I can advertise a scientific meeting?
A
Yes. Please submit your request to eb@faseb.org to receive approval to display materials on our literature table in the registration area.
 
Q
Will transportation be provided between hotels and the Convention Center? Is there a fee?
A
There will not be shuttle buses to any of the hotels within the meeting block. All hotels are within walking distance to the center. Please click on the Hotel Information section of the website for further information.
 
Q
Is there parking available at the Convention Center?
A
Yes. On-site private vehicle parking is available at the San Diego Convention Center and many other public garages are located nearby. Please click on Travel Information for further information.
 
Q
What is the expected meeting attendance?
A
We are expecting approximately 14,000, including exhibitors.
 
Q
Does the Convention Center offer assistance for visitors with disabilities and special needs and whom do I contact?
A
If you have a disability that will have an impact on your participation in the meeting, please contact us via email at eb@faseb.org or by telephone at (301) 634-7010. We cannot ensure the availability of appropriate accommodations without prior notification.
 
Q
Is there a message center telephone number I can give my family/office in case of an emergency?
A
Yes. There will be a message center located in the Convention Center. It will be open from Friday through Wednesday. The telephone number will be published in the program and online at a later date.
 
Q
How can I find out if a colleague is attending the meeting and get a message to him or her?
A
There will be a message center located in the registration area where messages can be left for attendees. Registrants with an official badge may also check at the Registration Help Counter or the Information Counter to see if a colleague has registered for the meeting.
 
Q
Will there be a luggage/coat check available in the Convention Center?
A
Yes. It will be located near the registration area.
 
Q
Is there a business center available for making copies, sending faxes, etc.?
A
Yes. There is a business center in the Convention Center and in most hotels.
 
Q
Will airport shuttles be provided?
A
Experimental Biology will not be providing shuttle service. Discounted transportation to EB attendees is available on the Travel Information page.
 
Q
When is the abstract submission deadline?
A
Tuesday, November 8, 2011 at 11:59PM EST.
 
Q
Will there be late breaking abstracts?
A
Yes. All late breaking submissions will be presented in poster sessions on Wednesday, April 25, 2012.
 
Q
Are there places to eat inside or near the Convention Center?
A
Yes. Concession stands will be open inside the Exhibit Hall Sunday-Tuesday. There will also be food stands in various locations throughout the Convention Center.
 

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Exhibits

Q
I am interested in exhibiting at Experimental Biology 2012. Whom should I contact?
A
Please contact: Janet Kearney, Exhibit Manager. Phone: (301) 634-7009; Fax: (301) 634-7014 or via email jkearney@faseb.org.
 
Q
When are the exhibits open?
A
The exhibits are open Sunday-Tuesday from 9:00AM-4:00PM.
 
Q
Is there an exhibit hall-only registration fee?
A
No. In order to visit the exhibits, you must register for the entire meeting.
 
Q
Are children allowed in the exhibit hall?
A
Yes. Children must be accompanied by a parent or a guardian in the exhibit hall. Under no circumstances are children under the age of 12 allowed in the exhibit hall during set up and dismantle times.
 

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Housing & Travel

Q
What are the headquarter hotels?A. The co-headquarter hotels are the Marriott San Diego Marquis and Marina and the Hilton Bayfront.
 
A
The co-headquarters hotels are the San Diego Marriott Marquis and Marina and the Hilton Bayfront Hotel.  
Q
When can we begin to reserve hotel rooms?
A
Registration for housing will be open in mid-September. The housing deadline is March 23, 2012. We urge you to make your hotel reservation early to ensure the rate and hotel of your choice. Please email eb@faseb.org if you have any questions or housing problems. You can book a room using the on-line reservation form.
 
Q
How do I make changes to my hotel reservation?
A
Prior to March 23, all changes and cancellations should be made directly with the Housing Bureau. After March 23, you can contact the hotel directly for changes and cancellations.
 
Q
Will I receive a confirmation from the hotel?
A
Once you have reserved a room, the Housing Bureau will send you a confirmation. You will not receive a separate confirmation from your assigned hotel.
 
Q
What is the hotel cancellation policy?
A
Prior to March 23, all changes and cancellations should be made directly with the housing bureau. Beginning March 23 changes and cancellations should be made directly with the hotel. There are no penalties for changes or cancellations prior to March 23. Cancellations made between March 23 and 72 hours prior to your arrival date will be refunded less a processing fee. Reservations cancelled within 72 hours of arrival will forfeit the deposit.
 
Q
Does the meeting have a roommate referral service?
A
Yes. A list of participants requesting roommates will be provided once you complete the online Room Sharing form.
 

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Registration

Q
How do I register for the meeting?
A
Registration can be submitted online, by fax, or mail. The early registration deadline is February 23, 2012. After that date the fees will increase and only online registrations are accepted.
 
Q
What does my registration fee include?
A
Your registration fee includes access to all Experimental Biology sponsored sessions, lectures, symposia, poster and oral presentations, the exhibit hall, online abstracts and the itinerary planner. You will also receive a briefcase and a copy of the meeting program book.
 
Q
Do I have to pay registration fees if I submitted an abstract?
A
Yes. Submission of the abstract handling fee does not include the registration fee.
 
Q
Can someone else register another person?
A
Yes. As long as they can provide all of the necessary information and payment.
 
Q
Can I pay by credit card?
A
Yes. You may pay by credit card. The credit cards that we accept are MasterCard, Visa, and American Express.
 
Q
Will I receive my badge prior to traveling to Experimental Biology?
A
No. New this year we will not be mailing any badges or programs. You will need to bring a copy of your confirmation letter to the Convention Center and pick up your badge in the registration area.
 
Q
I have a question about my registration. Who should I contact?
A
Please contact Josie Leftwich at Leftwich@faseb.org.
 
Q
I've registered for Experimental Biology but unexpectedly cannot attend. May I send someone else in my place? If so, how would I go about making this substitution?
A
Please contact Josie Leftwich at Leftwich@faseb.org.
 
Q
What is the cancellation/refund policy?
A
A registration processing fee of $50 will be deducted for all refund requests. The deadline for canceling and receiving a refund less the processing fee is March 23, 2012. A written request received via email or mail must accompanied by the registrant's original confirmation letter.   Email cancellation requests to leftwich@faseb.org.  After March 23, 2012 there will be no refunds or cancellations, including no-shows.  Refunds will not be issued for incorrect category of registration or denied visas.