2019 Abstracts Abstract Revision & Withdrawal Policy

Abstract Revision Policy

READ THE ABSTRACT CAREFULLY BEFORE YOU FINALIZE THE SUBMISSION!  

After the abstract has been successfully submitted, any change to the abstract title, body, authors and/or institutional affiliations must be approved by all authors and the abstract sponsor.

The submission process includes a step where the submitter can view the abstract as it will appear in the official program and The FASEB Journal publication. Common mistakes are:
  • Duplicating the title, authors and/or institutions within the abstract body
  • Omission of author(s)
  • Omission of funding source(s)
  • Incorrect institutional affiliation(s)
  • Typographical errors such as transposing letters in common words
  • Incorrect data used in abstract text or tables
  • Incorrect special characters such as Greek text or mathematical symbols

How to Request Abstract Revisions

Revision requests are made via the online abstract submission site:
  1. Login to the abstract submission site
  2. Navigate to the submission to request revisions
  3. The revision request will be sent to all abstract authors and the abstract’s sponsor
  4. Changes in authorship require the physical signature of every author and abstract sponsor and approval of the programming society

Fee Schedule

From date of successful submission until Nov. 18, 2018
  • Revisions to the abstract body or authors/sponsors: no charge
November 15, 2018 until Feb. 15, 2019
  • Abstract title or abstract body: $50
  • Authorship or sponsor change: $100

After Feb. 16, 2019:
  • Abstract title or abstract body: no changes allowed
  • Authorship or sponsor change: $500

Abstract Withdrawal Policy

The following policy applies to all volunteered abstracts successfully submitted to the Experimental Biology Meeting:
  • Programmed work will be defended in person by the first/presenting author at the officially programmed date/time.
  • Presentation format and or date/time of presentation programming are not considered grounds for withdrawal.
Under rare circumstances, a request for abstract withdrawal may be required.  In such a case, the withdrawal request must be made using the online request form, accessed by logging into the EB abstract submission system.  Do NOT email the programming society directly.
  • A request for withdrawal will be communicated to all abstract authors and the abstract sponsor.   
  • It is recommended that prior to requesting a withdrawal, you notify all co-authors and sponsor that they will receive an email communication from Experimental Biology that requires a response from each author and sponsor.
  • Agreement or dispute of the withdrawal request, from any party, must be submitted within 7 days of the notification before a request will be considered/approved.
  • Abstracts withdrawn prior to publication cannot be presented nor will the abstract be published.
  • In the case of illness, family emergency, change of employment or inability to obtain a travel visa, it is appropriate to identify a co-author or colleague to present in your stead.  The alternate presenter must register to attend the Experimental Biology Meeting.

Fee Schedule

From date of successful submission until Nov. 19, 2018

  • Revisions to abstract body or authors/sponsors: no charge
  • No abstract withdrawal request fee will be applied when the abstract withdrawal requests are submitted by November 15, 2018.

From Nov. 16, 2018 until Feb. 15, 2019:

  • No refund of the abstract submission fee.
  • Abstract title or abstract body: $50
  • Authorship or sponsor change: $100
  • All authors and sponsor are notified via email of the withdrawal request and reason provided by requesting author.
  • Each author/sponsor has seven (7) days to confirm or dispute abstract withdrawal request.
  • Only after all authors and sponsor agree to the withdrawal will the request be reviewed and/or approved by the programming society office.
  • Disputes and/or approvals will be communicated by the programming society office to the authors and sponsor.

After Feb. 16, 2019:

  • No refund of the abstract submission fee
  • Abstract title or abstract body: no changes allowed
  • Authorship or sponsor change: $500 corrigendum fee plus any additional publication set-up fees, or portion thereof, as established by Experimental Biology Management Group.
  • Abstract cannot be withdrawn but can be watermarked as a retraction in the online publication.
  • All authors and sponsor are notified via email of the retraction request and the reason provided by the requesting author.
  • Each author/sponsor has seven (7) days to confirm or dispute abstract withdrawal request.
  • Only after all authors and sponsor agree to the withdrawal will the request be reviewed and/or approved by the programming society office.

Disputes and/or approvals will be communicated by the programming society office to the authors and sponsors.



 

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