2018 Abstracts Presentation Information

Oral Presentation Information

Please note that recording (photographing, audio taping or videotaping) any presentation/session is PROHIBITED, except by an EB-authorized agent.
  • All speakers should check their presentations in the Speaker Ready Room at least 4 hours in advance of the session to verify content is presentable on the PC provided. It is imperative that you follow this request in order to eliminate schedule delays. Take all presentations to the room you will be presenting in and the AV Tech will assist you in loading it onto the PC Laptop provided. There is no central server system for the conference.
  • Session rooms will be equipped with a DLP data projector, screen, PC laptop, as well as a lectern microphone, head table microphone and aisle microphone depending on room size.
  • Speakers need to arrive in the session room 30 MINUTES before their session begins to touch base with the in room AV technician. Bring your presentation on a readable USB flash drive.
  • When preparing your presentation please use standard fonts (e.g., Times, New Roman, Ariel, Helvetica, etc.). If you are using a font that is not standard it should be embedded into your PowerPoint presentation.
  • Include in the same folder as your presentation, any external files utilized, e.g. movie files. Copy the entire folder to the USB flash drive.
  • Test your presentation on a separate PC compatible computer to insure fonts are standard and components such as movies are included rather than merely linked in your presentation.
  • The operating system on the session room PCs provided will be Windows 7 Professional, and software will include: Microsoft Office 2016, Adobe Acrobat Reader X,QuickTime*, Windows Media Player, Flash Player, VLC Player.  
  • We recommend that presenters bring a backup of their presentation on an alternative storage medium to cover the possibility of luggage loss, theft, and/or incompatibility.

Speaker Practice Rooms

All speakers should check their presentation 4 hours in advance (if possible) to verify the presentation will function on the equipment provided. Speakers should arrive in the session room a ½ hour before the session starts.

Laptops

You do not need to bring your own laptop to the meeting room. However, if you would prefer to use your own laptop for your presentation, please review the following:

  • Your laptop must have either mini-display port or a mini-hdmi output to connect to the cabling provided that runs to the data projector in the session rooms. Some laptops have a special interface cable that attaches to the output of their laptop to hook to external switchers, monitors and data projectors. If your laptop requires a different type of adaptor other than the mini-diplay port or mini-hdmi provided to connect to the Male DVI-D cabling that runs to each projector you will be required to bring your own as these adaptors will NOT BE PROVIDED.
  • Set the output resolution to XGA (1024x768).
  • Session rooms do not have Internet access. If your presentation requires an internet connection please check with your programming society for approval.

Poster Presentation Information

Please note that recording (photographing, audio taping or videotaping) any presentation/session is PROHIBITED, except by an EB-authorized agent.

Each poster board is marked with a unique posterboard number. This unique number indicates the placement of the board within the Exhibit Halls.  The designation also corresponds to which Society your poster was submitted under for grouping of Society and topics.

Poster Policy

  • Presenters must mount their posters no later than 9:00 AM on their day of presentation.
  • The Exhibit Hall opens at 7:00 AM to mount posters.
  • Presenters are expected to be at their poster boards during the assigned session presentation time, as designated by each society.
  • Posters must remain on display all day from 9:00 AM – 4:00 PM (except on Wednesday.)
  • Posters that do not remain on display all day during their assigned day may at the discretion of the programming society, be ineligible for awards.
  • Recording (photographing, audio taping or videotaping) any presentation/session is PROHIBITED, except by an EB-authorized agent or by First Authors who want to photograph their poster presentation.

E-Posters

  • The site will open to upload e-posters in March
  • The e-posters will be accessible to all registered attendees for viewing after the conclusion of the meeting.
  • Instructions for uploading your poster will be sent with your confirmation in February.

Poster Presentation Instructions

Posters should be readable by viewers three feet away. Use large print and shade or color block letters when possible.   A minimum font size of 28 point and a maximum of 600 words are recommended. The message should be clear and understandable without oral explanation.

The poster-board surface area is 3'8" high and 5'6" wide. Prepare a 6" high headline strip that runs the full width of the poster. Include the title, authors, and affiliations on the strip in letters not less than 1" high. Post a large-typed copy of your abstract in the upper left-hand corner, including the program number (this is found in the Program and may be entered at the meeting).  Remember to leave space on the board for colleagues to leave notes and include an email address for viewers to contact you later. 

General Guidelines

The following guidelines will help improve the effectiveness of your poster communication:
  • Initial Sketch - Plan your poster early. Focus your attention on a few key points that follows the main headings in your abstract typically Purpose, Methods, Results, and Conclusion.
  • Rough Layout - Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. A blackboard is a convenient place to work. Print the title and headlines. Draw rough graphs and tables.
  • Final Layout - The artwork is now complete. The text and tables are typed. Now ask, is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is there spatial balance? Is the flow from Purpose, Methods, Results and Conclusion easy to follow?
  • Balance - The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text, but keep it brief. The poster should be understandable without oral explanation.
  • Topography - Avoid abbreviations, acronyms, and jargon. Use a consistent font throughout. An 8.5" x 11" sheet of paper enlarged 50% makes the text readable from a distance of three to five feet.
  • Eye Movement - The movement of the eye over the poster should be natural, down the columns or along the rows. Size attracts attention. Arrows, pointing hands, numbers, and letters can help clarify the sequence.
  • Simplicity - Resist the temptation to overload the poster.

 

Host Societies

Experimental Biology is the annual meeting of five Host Societies.  By becoming a member of one of the societies below before registering, you can save up to $200 off the price of regular registration.  Click a Host Society logo below to join today and save:

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