2018 Abstracts Abstract Submission

Abstract Deadline & Fees

The EB2018 abstract deadline is Thursday, December 7, 2017, 11:59 PM PST.  Abstracts not received by December 7, 2017 are considered late breaking. There will be a $65 abstract processing fee for each abstract. Late breaking abstract fee is $90. The abstract submission fee is NOT your registration fee and is not your Society membership fee. A separate registration fee is required to attend the meeting.

Please be sure to review the information below before submitting your abstract.  Then you're ready to submit!

Topic Categories

Please click on Abstract Topic Categories from the menu bar above to view the 2018 abstract topics available.

Using the Topic Categories

The topic that you select from the topic category list determines which society receives and programs your abstract. Therefore, it is important that you review the society topic categories above before submitting your abstract.

Help Us Program Your Abstract Correctly

  • Each society has its own list of topics. You may choose a topic from any society listing. 
  • Remember which society is programming your abstract. Your abstract will be received and programmed by the society that lists your topic choice.
  • Each society uses a different programming method – your abstract may go to a program committee or to a session chair.
  • Knowing which society is programming your abstract makes follow-up easier. Indicate your preference for oral or poster presentation
  • While the programming society makes the final decision about whether you will make an oral or poster presentation, it is important to indicate your preference on the submission form.
  • For all societies, abstracts not selected for oral presentation will be programmed as posters. For APS, ASBMB, and ASPET all abstracts selected for oral presentation must also be presented as posters.
  • Submitting to a minisymposium or featured topic is not necessarily an automatic request for oral presentation. You may request a poster presentation when submitting to a minisymposium or featured topic.
  • AAA hybrid symposia and platform sessions (formerly called minisymposia) are only oral presentations. Abstracts not selected will be programmed as posters.

Important Procedural Information

  • The abstract fee is NOT your registration fee and NOT your society membership fee.
  • In addition to submitting your abstract, you must register for the meeting.
  • After submitting your abstract, you must submit a separate application if you wish to apply for any of the Society awards and follow the process required by the society.
  • Read the Scientific Integrity Policy.
  • Please review the Abstract Submission Instructions below you submit
  • Please review the NEW Abstract Revision and Withdrawal Policies
  • Technical questions regarding electronic submission should be directed to Mira Digital Publishing Support Staff at EB2018Abstracts@mirasmart.com or by calling 866-341-9589 (8:00 AM - 5:00 PM Central Time USA, Monday - Friday).  Be sure to have your abstract number ready.

Abstract Instructions

New for EB 2018:  After you create your login, you'll be asked to Select the Abstract Submission Type, as follows:

A Regular Submission refers to 1) any abstract submitted to one of the abstract topic categories listed here and 2) all abstracts programmed during the EB meeting, whether the content is scientific or education and/or professional development-related, and whether the abstract is volunteered or invited. Regular abstracts will be published as part of the EB abstract volume of The FASEB Journal. *The only exception to a regular abstract is an EB Science Outreach Activity Poster, see below for details.

* EB Science Outreach Activity Poster refers to one that features a STEM-themed public engagement activity or program. These are non-scientific abstracts specifically devoted to promoting outreach activities. Education and/or professional development-related abstracts are "regular" abstracts and must be submitted to a topic category from the list above. Outreach activity abstracts will not be published as part of the EB abstract volume of The FASEB Journal. Abstracts of unrelated subject matter, submitted as an EB Outreach Activity Poster, will be rejected and not programmed. Programming decisions are final. Related questions should be directed to an individual society prior to submission.

All abstracts must be submitted electronically. Please review these Instructions carefully before submitting an abstract. 

  1. With regard to research using human subjects, Experimental Biology endorses the protections embodied in the Basic Principles of the Declaration of Helsinki and their expansion in the regulations governing research supported by the U.S. Government (45 CFR Part 46; 56 FR 28003).  Experimental Biology does not endorse and will not publish the results of research that was not conducted in accordance with these Principles.  Investigations involving animals reported in abstracts must have been conducted in conformance with the FASEB Statement of Principles for the use of Animals in Research and Education.
  2. Authors are not permitted to submit an abstract on work that has previously been published.  Exception: if additional data/research is added to a previously published abstract the abstract may be accepted.
  3. While it is rare for a submission not to be programmed, each society reserves the right, at its sole discretion, to decline any abstract viewed as inappropriate
  4. Software Required - Be sure to have most recent versions of the browser – Safari, IE, Firefox, Chrome.
  5. Before You Start
  • Read these instructions first. You may want to print them as a reference as you enter your abstract.
  • Prepare your abstract in a Microsoft Word document or Plain Text.
  • Have the names and institutions for all your co-authors.
  • Have your credit card account number to pay the $65 nonrefundable submission fee. Your credit card will be charged immediately. The fee is nonrefundable and is not refunded for withdrawn submissions.
  • If you are not a member of a host or guest society, know your sponsor’s full name, society affiliation and e-mail address. The sponsor will be notified of the submission.
  1. Ready to Start - Login and Author Information
  • To begin the process, an account MUST be created.  From the submission page, click “New to this Site?” If you wish to return later to make changes, to complete an unfinished abstract submission or revise the submission, you should login under “returning user” with the login information you created.
  • Enter the account holder information.Complete all required fields.PLEASE NOTE:  the account holder does NOT have to be the first/presenting author.
  1. You may be first author of more than one volunteered scientific paper provided that each submission represents distinct research.  Sponsoring or co-authoring of additional abstracts is permitted (see  item #9).
  2. Only the first author may present the paper, unless prior approval has been received from the Executive Officer/Director of the society to which the abstract is submitted. The first author must find a replacement speaker if more than one of his/her abstracts is programmed at the same time.
  1. Each abstract must be sponsored by a member of a Host Society or an official Guest Society.  The abstract sponsor attests to all author(s) adherence to the submission rules and guidelines and to the merit of the abstract submission and presentation. Sponsors of submitted abstracts assure that all authors listed on the abstract served a significant role in the research being reported.  Sponsorship eligibility varies by society.  Refer to the grid below to determine sponsor eligibility:

Sponsorship Eligibility by Society

Society Member Type Sponsor Own Abstract Sponsor any abstract
AAA Regular Yes Yes
Associate Yes No
Student Yes No
Postdoctoral Yes Yes
Emeritus Yes Yes
Society Member Type Sponsor Own Abstract Sponsor any abstract
APS Regular Yes Yes
Graduate Student No No
Undergrad Student No No
Affiliate No No
Emeritus Yes Yes
Society Member Type Sponsor Own Abstract Sponsor any abstract
ASBMB Regular Yes Yes
Associate Yes No
Affiliate No No
Graduate No No
Undergraduate No No
Emeritus Yes Yes
Society Member Type Sponsor Own Abstract Sponsor any abstract
ASIP Regular Yes Yes
Trainee-Undergraduate No No
Trainee-Doctoral No No
Next Century Yes Yes
Associate No No
Emeritus Yes Yes
Society Member Type Sponsor Own Abstract Sponsor any abstract
ASPET Regular Yes Yes
Postdoc Yes Yes
Affiliate Yes No
Graduate Student No No
Undergrad No No
Emeritus Yes Yes
  1. Each abstract should contain:
  • a sentence stating the study objective (unless given in the title);
  • a brief statement of methods, if pertinent;
  • a summary of the results obtained;
  • and a statement of the conclusions.It is not satisfactory to say "the results will be discussed."
  1. Abstract Title and Body:
  • Enter the title of your abstract in Title Case (i.e. cap the first letter of each word, except prepositions).  Do not put a period at the end of the abstract title.
  • Capitalize initial letters of trade names.
  • Use standard abbreviations for units of measure.
  • Other abbreviations should be spelled out in full at first mention, followed by the abbreviation in parentheses.Exceptions: DNA, RNA, etc.
  • Include the source of research support in the separate textbox provided on the submission form.
  • Cut and paste the body of your abstract from a Word doc or text file into the Abstract Body area of the form.  Be sure to Save your abstract.  You will be able to Proofread your complete abstract before submitting it as final.  The abstract title, authors, affiliations and body of the abstract should not exceed 3000 characters excluding spaces and must contain at least 100 characters.  You will not be permitted to proceed if you do not meet the character guidelines.
  • DO NOT enter the title or authors again in the body of the abstract.  The title, author and co-authors will automatically be included in the final abstract.
  • If your abstract contains tables, graphics or figures, upload them on the “Supporting Files” page.  All Figures and/or tables will be placed at the end of the abstract text.
  • You will be asked to acknowledge that you have Proofread the abstract before final submission.  This is how the abstract will appear online in The FASEB Journal.  Any changes to the abstract after it has been submitted must be approved by all authors and the sponsor. Please review the Abstract Revision Policy for details and fees.
  1. The topic that you select from the topic category list determines which society receives and programs your abstract.  Therefore, it is important that you review the society topic categories before submitting your abstract.  Topics are listed by Society and are searchable on the “Submission Detail” page of the submission form.  Topic Categories are also available here.
  • Your abstract will be received and programmed by the society (discipline) which lists your topic choice (not the society to which the abstract sponsor belongs).
  • Each society uses a different programming method – your abstract may go to a program committee or to a session chair.
  • Knowing which society is programming your abstract makes follow-up easier.Please keep a record of this for your files.
  1. Indicate your preference for oral or poster presentation
  • While the programming society makes the final decision about whether you will make an oral or poster presentation, it is important to indicate your preference on the submission form.
  • For all societies, abstracts not selected for oral presentation will be programmed as posters. APS, ASPET and ASBMB abstracts selected for oral presentation will also be required to be presented as posters.
  • Submitting to a minisymposium or featured topic is not necessarily an automatic request for oral presentation. You may request a poster presentation when submitting to a minisymposium or featured topic.
  • AAA platform sessions are only oral presentations.
  1. Incomplete submissions will not be programmed.  There is a $65 nonrefundable fee.  This must be paid by credit card before you can complete the submission of your abstract.  Upon completion, print a copy of the screen for your records.  This is your confirmation of payment for your abstract submission and nonrefundable $65 fee.  Your payment receipt is available to you when you login to your account.  The site is secure.  If you have questions regarding payment, send an e-mail to Paige Santos at psantos@faseb.org
  1. After submitting your abstract, you will receive an abstract confirmation of receipt email and a payment receipt email with your abstract number.  Please use this abstract number and the first author’s last name in all future correspondence about your abstract.  The same information will be required to make revisions or withdrawals.
  1. Awards - Information on the society awards and links is located on the Travel Awards page. Each society has their own unique process, criteria, deadlines and procedures for awards submissions.   Contact the society for more information or visit their website listed below (item # 21) for more details.  Addtioinally, FASEB/MARC is offering travel award opportunities (please visit the FASEB MARC website for more information).
  2. Revisions (fees apply) DO NOT submit the abstract more than once.  Revision requests must be made via the abstract submission site, http://submissions.mirasmart.com/EB2018/Splash.aspx. Log in with your submission credentials and select “Change Request” under the Action column. Your co-authors and sponsor will be notified and must approve the revision. Changes in authorship require the physical signature of every author and abstract sponsor and approval of the programming society.
    Your topic category determines which society is responsible for your abstract. Please contact the society if you have questions about abstract withdrawal (contact list is shown below).
    DO NOT submit revisions under “Create New Abstract” or you will be charged for a new abstract. 
  3. Withdrawals (fees apply) - Withdrawal requests must be made via the abstract submission site, http://submissions.mirasmart.com/EB2018/Splash.aspx. Log in with your submission credentials and select “Withdraw” under the Action column.  Your co-authors and sponsor will be notified and will be given the opportunity to accept or reject the withdrawal.   The abstract submission fee of $65 is non-refundable. 
    Your topic category determines which society is responsible for your abstract.  Please contact the society if you have questions about abstract withdrawal (contact list is shown below).
  4. Payment  - The abstract processing fee does not include registration or housing.  Register and make your hotel reservations online at www.experimentalbiology.org.
  5. Support - Technical questions regarding electronic submission should be directed to Mira Digital Publishing Technical Support at 1.866.341.9589 (8:00 AM - 5:00 PM Central Time USA, Monday - Friday) or by email to Mira Technical Support.  Be sure to have your abstract number ready.
  6. Contact Information - General questions regarding submission rules, sponsorship, withdrawal and topic categories should be directed to the Society topic to which you are submitting your abstract.

Abstract Confirmation/Receipt

After you submit your abstract, you will receive an immediate on-screen confirmation of receipt. Please print this information and keep it for your records. You will need this information when returning to the submission site. If you do not receive an on-screen confirmation of receipt, then your abstract was not successfully submitted and it will not be reviewed or programmed by the 2018 Program Committee.

Notification of Programming

In mid-February 2018, the first author and sponsor will be notified via email that the abstract has been accepted and programmed, along with the following information:
  • Title, date, and time of session in which abstract has been programmed
  • Format of presentation (oral, poster or both)
This information will be available through the abstract system. It will also be emailed prior to the early registration deadline. Co-authors will not receive notification.

 

Host Societies

Experimental Biology is the annual meeting of five Host Societies.  By becoming a member of one of the societies below before registering, you can save up to $200 off the price of regular registration.  Click a Host Society logo below to join today and save:

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