2018 Abstracts Abstract Revision & Withdrawal Policy

Abstract Revision Policy

READ THE ABSTRACT CAREFULLY BEFORE YOU FINALIZE THE SUBMISSION!  

After the abstract has been successfully submitted, any change to the abstract title, body, authors and/or institutional affiliations must be approved by all authors and the abstract sponsor.

The submission process includes a step where the submitter can view the abstract as it will appear in the official program and The FASEB Journal publication. Common mistakes are:
  • Duplicating the title, authors and/or institutions within the abstract body
  • Omission of author(s)
  • Omission of funding source(s)
  • Incorrect institutional affiliation(s)
  • Typographical errors such as transposing letters in common words
  • Incorrect data used in abstract text or tables
  • Incorrect  special characters such as Greek text or mathematical symbols

How to Request Abstract Revisions:

  • Revision requests are made via the online abstract submission site
  • Login to the abstract submission site
  • Navigate to the submission to request revisions
  • The revision request will be sent to all abstract authors and the abstract’s sponsor
  • Changes in authorship require the physical signature of every author and abstract sponsor and approval of the programming society

Fee Schedule:

From date of successful submission until March 1, 2018:
  • Abstract title or abstract body    $50
  • Authorship or sponsor change    $100
After March 1, 2018:
  • Abstract title or abstract body    No changes allowed
  • Authorship or sponsor change    $500

Abstract Withdrawal Policy

The following policy applies to all volunteered abstracts successfully submitted to the Experimental Biology Meeting:
  • Programmed work will be defended in person by the first/presenting author at the officially programmed date/time.
  • Presentation format and or date/time of presentation programming are not considered grounds for withdrawal.
Under rare circumstances, a request for abstract withdrawal may be required.  In such a case, the withdrawal request must be made using the online request form, accessed by logging into the EB abstract submission system.  Do NOT email the programming society directly.
  • A request for withdrawal will be communicated to all abstract authors and the abstract sponsor.   
  • It is recommended that prior to requesting a withdrawal, you notify all co-authors and sponsor that they will receive an email communication from Experimental Biology that requires a response from each author and sponsor.
  • Agreement or dispute of the withdrawal request, from any party, must be submitted within 7 days of the notification before a request will be considered/approved.
  • Abstracts withdrawn prior to publication cannot be presented nor will the abstract be published.
  • In the case of illness, family emergency, change of employment or inability to obtain a travel visa, it is appropriate to identify a co-author or colleague to present in your stead.  The alternate presenter must register to attend the Experimental Biology Meeting.

Fee Schedule

From time of submission until January 1, 2018:

  • No refund of the abstract submission fee.
  • No abstract withdrawal request fee will be applied when the abstract withdrawal requests are submitted by December 9, 2017.
  • All authors and sponsor are notified via email of the withdrawal request and reason provided by requesting author.
  • Each author/sponsor has seven (7) days to confirm or dispute abstract withdrawal request.
  • Only after all authors and sponsor agree to the withdrawal will the request be reviewed and/or approved by the programming society office.
  • Disputes and/or approvals will be communicated by the programming society office to the authors and sponsor.

From January 2, 2018 until March 1, 2018:

  • No refund of the abstract submission fee.
  • $50 abstract withdrawal fee will be collected at the time of withdrawal request.
  • All authors and sponsor are notified via email of the withdrawal request and the reason provided by requesting author.
  • Each author/sponsor has seven (7) days to confirm or dispute abstract withdrawal request.
  • Only after all authors and sponsor agree to the withdrawal will the request be reviewed and/or approved by the programming society office.
  • Disputes and/or approvals will be communicated by the programming society office to the authors and sponsors.

After March 1, 2018:

  • No refund of the abstract submission fee.
  • $500 corrigendum fee plus any additional publication set-up fees, or portion thereof, as established by Experimental Biology Management Group.
  • Abstract cannot be withdrawn but can be watermarked as a retraction in the online publication.
  • All authors and sponsor are notified via email of the retraction request and the reason provided by the requesting author.
  • Each author/sponsor has seven (7) days to confirm or dispute abstract withdrawal request.
  • Only after all authors and sponsor agree to the withdrawal will the request be reviewed and/or approved by the programming society office.
  • Disputes and/or approvals will be communicated by the programming society office to the authors and sponsors.

 

Host Societies

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