2017 Exhibitors & Sponsors General Information

Exhibit Space Rental Fees

All booths are 10' x 10':

Corner and inside booth (prime space facing posters)   $3,615
Corner booth (not facing posters) $3,475
Inside booth   $3,200

 




Rental includes 8' high back drapes and 36" high side dividers and a standard (7" x 44") identification sign with company name. The hall is not carpeted. Exhibitors are required to carpet their booth.

EB 2017 exhibitors were eligible to participate in the on-site booth selection process for 2017. If you did not take advantage of the early assignment we will again assign space by our priority point system starting August 9. To obtain maximum benefit from the priority point system, applications for space must be received on or before August 5, 2016. Applications received after August 5 will be assigned in order of receipt. Since it is almost impossible to contact each company for new selections of space, please do not concentrate all choices in one area. Applications for space must be received by January 24, 2017 to be listed in the PDF Program. After January 24, 2017 you will have a complimentary listing in the EB App.

A 50% deposit for each booth requested must accompany the application for space. The balance due on the cost of space assigned must be paid on or before November 10, 2016. Applications received after November 10 must be paid in full.  Any payment submitted by bank wire transfer must include an additional bank processing fee of $30 added to the booth fee total.

Federal Government applications primary purpose is to show the scope of the scientific interests and activities of the sponsoring organization. Lobbying to promote the passage of legislation or other policy decisions is prohibited on the exhibit floor. Also no product or service is offered for sale in the exhibit or by the applicant organization. Cost of space is $1,155.00 per 10' x 10' space.  Invoice with discounted price will be sent after we confirm booth application. 

 

Exhibit Dates/Hours

Sunday, April 23  9:00 AM - 4:00 PM
Monday, April 24 9:00 AM - 4:00 PM
Tuesday, April 25  9:00 AM - 4:00 PM

 


 

 


Exhibitor Badges

All exhibitors must register for badges. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates. Exhibitor badges are STRICTLY for exhibit personnel working in your company's booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do not permit entry to scientific sessions.

Exhibitors will receive 6 badges per 10'x10' booth. Additional badges may be purchased for $20.00 per badge. Lost, misplaced badges may be purchased on-site for $5.00 per badge. All badges must be picked up on-site.  

One complimentary scientific attendee badge will be given to each company.  The badge must be in the name of the exhibiting employee only.  This badge must be picked up on-site at the Exhibitor Help desk counter.  If you misplace the badge during the meeting you must purchase a replacement.

Click here for Exhibitor Registration

Guest of Exhibitors

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. Badges will be made available for up to 10 guest names, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting. The Guest of Exhibitor badge will permit entry only to the exhibit area from Sunday, April 23 through Tuesday, April 25. Guest badges will not permit attendance at scientific sessions.

You may enter guests online. Guest badges will not be mailed in advance. These badges will be available for pickup by your guest onsite starting on Sunday, April 23.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Company Listing in the Meeting Program

As a service to exhibitors and to assist registrants in locating products and services, each company will have the opportunity to be listed in a PDF copy of the Program and full company information will be on the App.

EB Welcome Reception

Saturday, April 22. . . . . . . . . . . . 7:00 PM – 8:30 PM

New this year, the EB societies would like to invite exhibitors to the EB Welcome Reception. Exhibitors are not required to attend, although this is a great opportunity to network with EB attendees. This event will not be in the exhibit hall and will be free for attendees and exhibitors.

Special Events/Social Functions 

Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions.